Help & Getting Started
Everything you need to run Cricket Copilot - written in plain English. No tech skills required. If you can send a text message, you can do this!
Getting Started (5 minutes)
Cricket Copilot helps you plan your entire season - planning, confirming availability, and running your training session - all in one place. Here's the fastest path from "just signed up" to "up and running".
1
Create your Workspace. Give it your club or school name (e.g. "Riverside Cricket Club"). Choose Club if you will work with other coaches from the same club/school, or Personal for a private setup.
2
Add your players. Head to Players and add each one. Use Bulk import to paste a CSV if you already have a squad list in a spreadsheet.
3
Plan your next session. Open the Sessions, add the date, times and venue, set a reply deadline, then share the training details link in your WhatsApp / Messenger group to confirm numbers.
4
On the night, open Run. Everyone who confirmed "Yes" is already loaded. Check the plan board - move players between nets and rotations if you need to - then hit Start session.
5
Add notes after the session. Tap any player to record what you saw, what you said, what to work on, and to talk about next week.
Workspaces - Clubs/Schools vs Personal
A Workspace holds one club's players, sessions, and notes. You can belong to as many as you like — one per club, team, or age group.
- Club Workspace - data stays with the club. Invite other coaches; if you move on, the club keeps the history.
- Personal Workspace - just for you. Great for private academies or 1:1 coaching.
- You can switch between Workspaces any time using the picker in the top-right.
- Squads - a club Workspace can hold several squads (e.g. 1st XI, Under 16s). The squad switcher sits next to the Workspace picker and keeps players, sessions, availability and fixtures separate. If you're viewing "All squads" and create something, you'll be asked which squad it belongs to.
- Coach roles - owners and head coaches can invite coaches, finalise sessions and manage billing. A coach can plan and run sessions, but not invite, finalise or change the subscription.
- Invite assistant or specialist coaches from Workspaces using their email address, and choose whether they see all squads or only specific ones.
Managing Players
A well-tagged squad is what makes net sessions smart. Two things to set on each player:
- Player Type - Batter, Bowler, All-rounder, or Wicket-keeper.
- Skill Level - 1st XI down to 6th XI, or Junior. This powers how the platform groups players by ability.
Bulk Import Tips:
- One player per line:
Name, Type, Skill - Example:
Jane Smith, Batter, 1st XI - Blank fields are fine! All information is fully editable at any stage.
Sending Training Details
Confirm session is the final confirmation for one specific night: date, time, venue and the player's group. They live on the session itself in the Sessions - there's no separate page to visit, and players never need an account.
1
Open the session in the Sessions and find Confirm & tell panel on the session row.
2
Check the reply deadline. Every session gets one automatically — 24 hours before it starts — so players always know when you need an answer by. Deadlines use your workspace's time zone.
3
Choose what the link shows. Just their own details (the default) shows each player only their own time, venue and group. Switch to The full run sheet if you'd rather everyone sees the whole session.
4
Copy the link and drop it into your team chat or an email. Only the players selected for that session are on it.
5
Players tap the link → find their name → confirm I'm in or Can't make it, or request a move to another group.
6
Back in the Sessions you'll see live counts of who's in, who's out and who hasn't replied, plus any move requests waiting for you to accept or decline.
Splitting a session? Add groups to the session in the Sessions (staggered waves or parallel venues). Each group carries its own time and venue, existing replies carry across, and every player sits in one group only.
Missing players? Add them from the Squad tab and they'll appear on the training details page instantly.
Running a Training Session
Planning the night and running it are now one board. It replaces the whiteboard, the shouting, and the "who's next?" chaos.
1
Set your nets. Choose how many nets you have available, and how many batters and bowlers per net (max 9). Turn on Bowl in Pairs if bowlers work in twos (match simulation). Turn on Group Bowlers by Type to run dedicated pace and spin nets for a specific scenario — leave it off and every net faces a mix.
2
Check the plan board. Every rotation is laid out before you start. Drag a player to another net, or tap them and then tap the destination - including Not Batting and Not Bowling for anyone managing an injury or load. Undo and Redo are in the header.
3
Read the alerts. Each rotation has a collapsed Worth a look in this rotation strip with a count. Expand it for workload, matchup and arrival/departure clashes for that rotation only.
4
Start session. The button is pinned to the bottom of the board. From then on the timer runs the rotations, with a changeover countdown and a Resting / Unpadding window so batters aren't rushed.
5
Someone late? Tap Add player. They're slotted into the live rotations and the remaining time is re-spread so no one gets short-changed.
6
Finish the session. A summary is saved to Past sessions - with each player's batting time and bowling rotations recorded automatically.
Sessions - Your Season, Week by Week
The Sessions is the home of everything you have scheduled. Think of it as your training diary: every session you create here flows through to Availability, Training Details, and Run on the night. You never have to type the same information twice.
Your First Session, Step-by-Step
1
Click New session. Give it a title (e.g. "Tuesday seniors"), pick the date and enter the start and finish times. The finish time is what drives the timer and the fair-share batting maths later on.
2
Add the Venue. This is the ground or indoor centre you're using. It appears on the players' training details and pre-fills automatically when you start the session.
3
Sketch the Plan (optional). Add your stations or drills with rough minutes against each. It's a prompt for you on the night, not a commitment - you can change anything in this section.
4
Split Venues (optional). Depending on availability of facilities, you may have to split your squad across two venues to manage numbers more effectively. If required, select 'Add Venue' and enter the relevant details.
5
Split into Groups (optional). Like Split Venues, if you can't fit everyone in one venue at once, add groups (e.g. "6:00pm-7:00pm wave" and "7:00pm-8:00pm wave"). Each group gets its own time and venue, and a player can only sit in one group, so nobody is double-booked.
6
Send the Training Details. Open the session and choose Send Training Details. Copy the link & share with your squad via the relevant channel (email, WhatsApp etc). Players get one link showing the whole run-sheet - they find their name, see their group and time, and confirm (or can request a change).
Handy things to know:
- Calendar or List View. Switch views at the top. The calendar is best for spotting clashes across squads.
- Copy a Session. Most weeks look alike (i.e. Tues & Thurs in-season) - duplicate the session & change the date.
- Colour & Labels. Tag sessions (e.g. Fielding, Match prep) so the calendar reads at a glance.
- Bulk Upload. Planning a whole term? Paste your dates in one go using the CSV template on the Sessions.
- Auto-Complete. Once a session's finish time passes, it moves itself to Completed automatically. Nothing to tick off.
Availability - Who can make it?
Every session goes on one link for the squad. Players tap In or Out, and the replies land on the session, so you plan on real numbers, not guesswork.
1
Save a session. The first time, you're handed the squad's link to send to the group chat. Every session you add after that appears on the same link.
2
Players answer. They tap their name, then In or Out. No account, no app. Replies close 24 hours before the session, or when you choose in the session sheet.
3
Watch the replies land. Each session shows who's in, who's out and who hasn't replied. Open Replies on the session to see the names, remind anyone who hasn't answered, or record a reply a player sent you another way.
4
Confirm. When you're happy, Confirm session tells players where to be.
Need a spreadsheet? On Sessions, open the ⋯ menu and choose Download replies.
Player Notes & AI-Powered Support
Every player has their own profile with a running list of notes - conversations, meetings, what you saw at training, and what to follow up on next week.
- Open Players and tap a name to add an entry.
- Notes can be typed or dictated - whatever your preference.
- Flag a follow-up so it resurfaces before the next session.
- The AI assistant suggests talking points and drills from your notes, so every player gets a positive, constructive conversation. The more data, the more refined the support.
Plans & Billing
- 14-day free trial - every new Workspace gets full access for 14 days, no card required. When a trial ends without a subscription the Workspace becomes read-only: everything you've created stays exactly as it is, you just can't add or change anything until you subscribe.
- Individual Coach - one coach, a capped squad, notes, session plans and the AI assistant. Extra player packs can be added any time.
- Club / School - unlimited players and multiple coach seats, with extra seats available per year.
- Billing is per Workspace, and only an owner or head coach can change it.
- Current prices live on the pricing page - that is the one place they are ever quoted.
Manage your subscription from the Billing & seats page. Payments are handled by Stripe - we never see your card details.
Privacy & Safety
- Your data lives in the Workspace you created it in. Other coaches only see it if you invite them.
- Training Details links are unique and can be revoked at any time - handy if a link gets forwarded outside the group.
- We never share player data with third parties.
- When a coach leaves a club Workspace, their access is removed but the club's data stays intact.
Frequently asked questions
Still Need Help?
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